Free fleet tool
Fleet insurance quote checklist: get ready to compare
Tick off the details brokers ask for before they can quote your fleet, from vehicle weights to the claims experience letter. Your progress saves as you go, so you can gather things over a few days.
- Free to use
- No sign-up
- Saves in your browser
Before you ask for quotes
Fleet quote readiness checklist
You are ready to ask for quotes
Everything on the list is to hand, so brokers can quote without chasing you for details. What each insurer offers still depends on their own acceptance criteria.
Business details
Who the policy is for and where the vehicles live.
Vehicles
One clear list saves a lot of back and forth.
Build the list once with the fleet vehicle schedule builder and attach it to every quote request.
Drivers
Who will be behind the wheel.
Claims and history
The record insurers lean on most.
Not sure what a claims letter shows? Read how a claims experience letter works.
Cover choices
Decide what you are comparing before quotes arrive.
How to use the checklist
Work through the five groups and tick each item once the detail is written down or saved somewhere you can find it. You do not need to finish in one go: ticks are stored in this browser, so you can close the page while you chase a document and pick up where you left off. The bar at the top and the count beside each group show what is still missing.
- Start with business details, which rarely change and take a few minutes.
- Pull vehicle details into one list rather than gathering them from logbooks each time.
- Ask your current insurer or broker for a claims experience letter early, as it can take a while to arrive.
- Print the checklist if you want a paper copy to hand to whoever holds the records.
Why preparation changes the quotes you get
A fleet quote is built on the details you give. When something is missing, a broker either waits for it or works on assumptions, and an insurer may decline to quote until the gaps are filled. Sending the same complete pack to every broker also means the quotes you receive are based on the same facts, so you can compare them fairly in the fleet quote comparison sheet.
Accuracy matters beyond the quote. If the vehicle list, the drivers or the way the vehicles are used turn out to be different from what was declared, a claim can be reduced or refused. Gathering the facts properly at the start is the simplest protection against that.
The items that tend to cause delays
- Claims experience letter. Most fleet insurers want one from the current insurer covering recent years. Our guide to the claims experience letter explains what it shows.
- Vehicle weights and modifications. Racking, tail lifts and conversions are easy to forget and matter to insurers.
- Driver convictions. Each offence code and date needs collecting from the driver or a licence check.
- Class of use. If vehicles carry goods for payment as well as your own, say so plainly.
If you are not sure which type of policy fits, the fleet policy checker sorts that out in a couple of minutes.
When to start gathering
For a renewal, starting about a month ahead leaves room to compare quotes without rushing. The renewal planner turns your renewal date into a dated plan and calendar reminders. For a new fleet, gather everything before your first quote request so each broker starts with the same information.