Free fleet tool
Driver accident card for your fleet vehicles
Add your claims line, policy number and fleet manager's details to print a two-sided glovebox card that walks drivers through what to do at the scene of an accident.
- Free to use
- No sign-up
- Prints on plain A4
- Stop safely. Pull over as soon as it is safe, switch off the engine and put the hazard lights on.
- Check for injuries. Call 999 if anyone is hurt or the road is blocked.
- Stay calm. Do not admit fault or agree who was to blame. Being polite is fine.
- Swap details. Names, addresses, phone numbers, registrations and insurers of everyone involved.
- Take photos. Damage, number plates, the road layout, signs, weather and any skid marks.
- Find witnesses. Names and phone numbers of anyone who saw it happen.
- Details not swapped? Report it to the police as soon as possible and within 24 hours.
- Report it today. Tell your fleet manager the same day, then call the claims line overleaf.
- Claims line
- Not added yet
- Policy number
- Not added yet
- Fleet manager
- Not added yet
- Manager phone
- Not added yet
- Breakdown
- Not added yet
Notes at the scene
- Date and time
- Location
- Other driver
- Their registration
- Their insurer
- Witness
Cut along the dashed line, fold along the dotted line and keep the card in the glovebox with a pen.
Why a card in the glovebox helps
The minutes after a collision are rarely calm. Even experienced drivers forget to photograph the other vehicle's number plate, take a witness's number or note exactly where it happened. Those gaps are hard to fill later, and they can slow a claim down or leave the business arguing over whose version of events is right.
A printed card puts a short, consistent routine within reach of every driver, alongside the numbers they need. Many insurers ask to hear about an incident as soon as possible, and early notice gives them the chance to deal with the other side quickly. A card that ends with the claims line and the fleet manager's number makes that same-day report far more likely.
How to make and print the card
- Add the contacts. Enter the company name, the claims line from the policy documents or broker, the policy number, the fleet manager's name and phone, and the breakdown number.
- Add a registration if you like. One card per vehicle, each showing its own registration, helps when drivers swap vans.
- Check the preview. The front and back update as you type.
- Print at actual size. The card prints on A4 as two panels side by side. Cut along the dashed line, fold along the dotted line and it is just under A6 when folded.
- Share the text version. Download as text gives a plain copy for drivers' phones or the staff handbook.
What the steps on the front cover
- Safety first. Stopping safely and checking for injuries come before anything else, with a plain reminder to call 999 if anyone is hurt or the road is blocked.
- No discussion of blame. Liability is settled by the insurers once they have the facts, so the card asks drivers not to admit fault at the roadside while still being courteous.
- Evidence. Details from everyone involved, photos and witness numbers are what claims handlers ask for first. Dashcam footage is worth saving straight away, as many cameras record over older clips.
- Reporting. If details could not be swapped at the scene, the incident goes to the police. Either way, the fleet manager hears about it the same day.
Making it part of the fleet routine
The card is most useful when drivers have seen it before they need it. Running through it at induction, checking it is still in the vehicle during routine walk-round checks and reprinting it when the policy number or broker changes all keep it useful. It also sits naturally alongside a written company driving policy, and the fleet risk health check looks at how incidents are reported across the business.